Finalize caterer
WEDDING CHECKLIST
Catering & Food Checklist
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Confirm catering package and menu
Confirm per-plate rate
Confirm guest count and buffer plates
Confirm catering staff strength
Confirm service timings
Confirm setup and dismantling timings
Confirm advance payment
Confirm final payment terms
Get written quotation/invoice
Assign one family member as catering coordinator
Welcome drinks
Mocktails / juices
Starters – vegetarian
Starters – non-vegetarian
Chaat counter
Live food counter
Main course – vegetarian
Main course – non-vegetarian
Dal
Rice / pulao / biryani
Indian breads
Raita
Salad
Pickles / chutneys / sauces
Papad
Indo-Chinese / continental section
Dessert section
Ice cream
Fresh fruits
Tea / coffee
Paan / mouth freshener
Jain food
Satvik food
No-onion/no-garlic food
Kids' food
Senior-citizen-friendly food
Less-spicy options
Sugar-free dessert
Vegan options
Gluten-free options if required
Food allergies communicated to caterer
Check raw-material quality
Check cooking area hygiene
Verify clean utensils
Verify clean serving equipment
Ensure covered food storage
Check hot-food temperature
Check cold-food storage
Arrange adequate refrigeration/ice
Assign food-quality supervisor
Keep drinking water hygienic and covered
Ensure staff use gloves/hair caps where appropriate
Cooking area finalized
Gas/LPG arrangement
Backup gas arrangement
Cooking utensils
Serving vessels
Chafing dishes
Induction/heating equipment if required
Tables for buffet
Food warmers
Ice boxes/refrigerators
Water supply
Electricity connection
Backup power
Waste bins
Cleaning supplies
Buffet layout finalized
Separate starter section
Separate main-course section
Separate dessert section
Live counters positioned properly
Plates
Bowls
Spoons
Forks
Knives
Glasses
Cups
Serving spoons
Tongs
Napkins/tissues
Toothpicks
Table covers
Food labels
Jain/Satvik food labels
Head chef
Cooks
Kitchen helpers
Buffet attendants
Live-counter staff
Beverage staff
Table-service staff if required
Dishwashing staff
Cleaning staff
Staff drinking water
Staff meals
Staff uniforms/aprons
Staff briefing before event
Bride/groom special meal
Family/VIP meal arrangement
Food for bride/groom room
Food for baraat
Food for relatives staying overnight
Vendor/staff meals
Photographer/videographer meals
Priest/pandit meal
Emergency extra meals
Late-night snacks
Next-morning breakfast if required
Packaged drinking water
Water dispensers
Soft drinks
Fresh juices
Mocktails
Tea
Coffee
Milk
Lemon water
Buttermilk/lassi
Ice
Disposable cups if required
Gulab jamun
Rasmalai
Jalebi
Kheer
Halwa
Cakes/pastries
Ice cream
Kulfi
Fresh fruit
Dry-fruit sweets
Wedding mithai
Return-gift sweets if applicable
Avoid long buffet queues
Provide adequate seating near food area
Keep children's food accessible
Keep elderly-friendly seating nearby
Maintain continuous food replenishment
Keep water available throughout
Keep wash area accessible
Monitor cleanliness continuously
Arrange separate VIP/family dining if required
Confirm final guest count
Confirm menu with caterer
Confirm food quantities
Confirm staff arrival
Confirm kitchen setup
Confirm gas/electricity
Confirm crockery
Confirm buffet counters
Confirm drinking water
Confirm special-diet meals
Taste-check important dishes
Check food temperature
Monitor replenishment
Record leftover food
Arrange safe disposal/donation of surplus food
Check caterer's final bill
Settle payment
Collect security/deposit if applicable
Ensure venue is cleaned after catering
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