WEDDING CHECKLIST

Wedding Venue Checklist

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Venue shortlisted
Venue visited personally
Date availability confirmed
Venue booking terms reviewed
Venue capacity checked
Indoor/outdoor spaces checked
Weather backup arrangement confirmed
Venue location convenient for guests
Parking capacity checked
Nearby hotels/guest accommodation checked

Booking amount paid
Booking receipt collected
Written agreement signed
Cancellation policy checked
Refund policy checked
Payment schedule noted
GST/service charges confirmed
Overtime charges confirmed
Damage/security deposit confirmed
Final payment deadline noted

Mandap location finalized
Mandap size confirmed
Stage/platform checked
Havan kund arrangement
Agni safety arrangement
Pheras seating/space
Priest seating
Bride & groom entry route
Family seating
Photography position planned

Dining area finalized
Buffet counters planned
Live-counter space
Drinking-water stations
Hand-wash area
Crockery washing area
Kitchen/preparation area
Catering storage area
Staff/service entry
Food waste disposal arrangement

Adequate seating
Clean drinking water
Clean washrooms
Separate ladies' washroom facility
Elderly-friendly seating
Wheelchair accessibility
Baby-care/changing area
Waiting/lounge area
Guest help desk
Direction/signage boards

Decoration theme finalized
Floral decoration
Entrance decoration
Stage decoration
Mandap decoration
Table decoration
Ceiling decoration
Fairy/string lights
LED lighting
Outdoor lighting
Emergency lighting
Decoration installation timing confirmed

Main electricity supply checked
Electrical load confirmed
Generator/DG backup confirmed
Generator capacity checked
Fuel arrangement confirmed
AC load checked
Sound-system power requirement checked
Kitchen power requirement checked
Emergency lights available
Electrical safety inspection completed

AC capacity sufficient
All AC units tested
Outdoor cooling/fans checked
Ventilation checked
Backup cooling arrangement
Temperature control during ceremony
Generator backup for AC confirmed

DJ area finalized
Sound system tested
Microphones available
Wireless microphones checked
Speakers positioned properly
DJ power backup
Dance floor arranged
Band/live music space
Noise restrictions confirmed
Sound timing restrictions confirmed

Photographer access confirmed
Videographer access confirmed
Couple photoshoot area
Family photography area
Stage photography space
Drone permission checked
Charging points available
Equipment storage/security
Lighting for photography
Photographer parking/access

Bride room confirmed
Groom room confirmed
Makeup room
Dressing mirrors
Chairs/sofas
AC/fan
Drinking water
Private washroom
Secure storage for valuables
Separate entry/access if required

Decorator entry time confirmed
Caterer entry time confirmed
DJ entry time confirmed
Photographer entry time confirmed
Makeup artist access confirmed
Mehendi artist space
Band/entertainment access
Vendor parking
Vendor storage area
Loading/unloading area
Venue coordinator assigned

Security guards confirmed
CCTV coverage checked
Emergency exits identified
Fire extinguishers available
Fire safety equipment checked
First-aid kit available
Emergency contact numbers available
Crowd-control plan
Lost-and-found desk
Valuable-items security
Police/local authority requirements checked

Guest parking confirmed
VIP parking
Bride/groom vehicle parking
Bus parking
Vendor parking
Valet service if required
Parking attendants
Entry/exit routes
Traffic management
Ambulance/emergency vehicle access

Venue deep-cleaned before event
Washrooms cleaned
Toiletries stocked
Dustbins placed
Garbage collection arrangement
Dining area cleaning staff
Spill-cleaning arrangement
Post-event cleaning confirmed
Pest-control condition checked

Rain backup plan
Waterproof tent/canopy
Wind protection
Water drainage checked
Indoor backup hall
Heating/cooling backup
Generator backup
Emergency evacuation plan
Medical emergency plan
Bad-weather decision time agreed

Entire venue inspected
Stage inspected
Mandap inspected
Dining area inspected
Kitchen inspected
Washrooms inspected
Electricity tested
Generator tested
AC tested
Sound system tested
Lighting tested
Parking inspected
Security briefing completed
All vendors briefed
Venue coordinator's phone number confirmed

Venue opened on time
Decoration completed
Mandap ready
Stage ready
Catering ready
Washrooms clean
Drinking water available
Electricity working
Generator on standby
DJ/sound ready
Photographer ready
Security deployed
Parking team deployed
Emergency contacts available
Bride/groom rooms ready
Guest reception/help desk ready

Gifts and belongings collected
Jewellery/valuables checked
Vendor equipment removed
Decoration material removed
Catering material removed
Venue damage inspection
Security deposit settlement
Final venue payment completed
Receipts collected
Lost & found checked
Final venue handover completed

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